Executive Assistant (Finance & Administration & Information Technology)

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Overview

Download Document - Vacancy : Executive Assistant (Finance & Administration & IT)

Skills

• Administration • Filing and records management • Stakeholder engagement • Governance, risk management, compliance and information/knowledge management • Quality assurance • Continuous improvement • Service delivery etiquette • Travel administration • Mail service

Key Accountabilities

• Schedules and confirms appointments, meetings for the General Managers (diary management) • Manages GMs workload, acts as a gatekeeper and follow-up on meetings • Works closely with the GMs to ensure that all projects and activities are up to date • Ensures relevant managers produce monthly/annual/quarterly management or board reports • Coordinates and arranges all internal and external meetings, liaise with attendees to check availability and confirm attendance. • Prepares material for meetings • Creates and maintains an electronic and manual filing system for easy reference and ensures the security of information. • Keeps up to date with developments in the relevant field locally and internationally and recommends or executes changes accordingly.

Job Nature (Full Time or Contract)

Full Time

Qualifications & Experience

• Bachelor’s degree in office management/administration/Secretarial Studies • 3-4 years secretarial/administrative experience at Executive level. OR • Diploma in Office Management/Administration/Secretarial Studies with 5-6 years secretarial/administrative experience at Executive level. OR • Certificate in Office Management/ Administration/ Secretarial Studies with 8-10 years secretarial/administrative experience at Executive level. • Extensive computer literacy e.g. Microsoft Office

Years Of Experience

Job Location

51 – 55 Werner List Street (Gutenberg Plaza)

How to Apply

We encourage energetic, dynamic and results-driven team players to forward their applications to: Vacancies Human Resources Manager, P. O. Box 21250, Windhoek OR NIEIS: home OR Hand deliver to: Upper Ground Floor, 51 – 55 Werner List Street, Gutenberg Plaza OR E-mail to: hr@namfisa.com.na Persons with disabilities may apply via the above channels, or via the National Disability Council of Namibia as follows: Ms. M. Katjinamunene – magdelena.katjinamunene@mgepesw.gov.na OR Ms. M. Ndengu – maria.ndengu@mgepesw.gov.na As per Affirmative Action (Employment) Act, Act 29 of 1998, Namibian Citizens from disadvantaged groups and persons with disabilities will receive preferential treatment and are encouraged to apply. Please note that certified copies of qualifications and identification documents should be attached to your application. Only short-listed candidates will be contacted and no documents will be returned. No faxed applications will be accepted. NAMFISA reserves the right not to make an appointment in this position.