Procurement
- Overview
- Opportunities
- Awarded Contracts
- Cancelled
- Supplier Relationship Management
- FAQs
- Contact Details
- Resources
NAMFISA Procurement Policy is issued consistent with the requirements and authorizations contained in the Public Procurement Act 2015, (Act No 15 of 2015) (“the Act”), Public Procurement Regulations 2015 (“PPR"), and the NAMFISA Act, 2001 (Act No. 3 of 2001).
NAMFISA supports and adheres to the policy and legislative framework which the Government has in place to re-address the disadvantaged social and economic position, therefore;
Relevant procedures and processes must reflect a procurement system which is sustainable,fair, ethical, equitable, transparent, competitive and cost effective.
NAMFISA will take necessary action regarding corrupt activities and acts of financial misconduct.
NAMFISA’s Code of Ethics requires that all business transactions are based on sound business practices and are conducted with integrity, fairness and transparency by adhering to a properly documented procurement process.
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| Bid Reference | Description | Date Published | Closing Date | Download |
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| No. | Bid Reference | Description | Executive Summary | Successful Bidder | Date Awarded |
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| Bid Reference | Description | Date Cancelled | Notice |
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As per NAMFISA’s Code of Conduct, “All dealings with existing and potential suppliers, must be conducted in accordance with transparent sourcing policies and ethical procurement practices as provided for in the Procurement Policy for NAMFISA.”
We therefore expect our suppliers as partners to continually strive for continuous service delivery, drive cost efficiency, mitigate risk exposure and present innovative solutions to our challenges. However our dealings must be based on sound ethical conduct, good governance and compliance to the Authority’s Policies and procedures.
We look forward to developing these partnerships and relationships in the future.
How to become a SupplierNAMFISA strives to foster beneficial relationships with suppliers that deliver value, innovation, diversity and fit for purpose solutions to our organisation.
Our preference is to issue invitations for closed tenders, to approved suppliers on our database. In accordance with Procurement’s strategy, we have established a preferred supplier database, through a rigorous process and have contracted with these preferred suppliers for a specific period.
However, periodically, we encourage potential new suppliers to register on our database to be considered for future opportunities.
- What is a bid securing declaration?
A bid securing declaration is an undertaking in writing that a bidder will not withdraw the bid or reject to sign the contract.
- Does the display of the procurement plan on the Public Entity’s website affect the confidentiality of the procurement process?
The display of the procurement plan does not affect the procurement process since the award of contract is not only based on price but follows the evaluation criteria stated in the bidding document. The bidders will still be subjected to competition to determine the best offer.
- Is advance payment permissible? This is normal practice for certain types of consultancy.
Payment terms to a contract should be clearly prescribed as per the conditions in the bid document and the contract.
- What is Procurement Policy Unit’s (PPU) mandate?
a) Ensuring that procurement procedures established under the Act are
complied with;
b) Monitoring the procurement system and reporting on its overall
functioning
c) Initiating public procurement policy
d) Assisting in the implementation and operation of the public procurement
system by:
i. preparing and distributing manuals and standard tender
documents,
ii. providing advice and assistance to procuring entities, and
develop, promote and support training and professional
development of staff involved in procurement- What do we do about tenders which arrive 2 minutes late and all bidders present agree to accept the late tender?
Any late tenders submitted after the deadline date or time should be rejected in line with the Invitation to Tender. It is expected that Public Entities comply with the Act at all the stages of the procurement process.
- What regulations apply for NAMFISA’s procurement?
All of NAMFISA’s procurement activities are governed by the Public Procurement Act 15 of 2015 and Regulations. For further information on public procurement in Namibia, please visit the Policy Unit portal on Ministry of Finance website.
- How long does it take to complete a bid proposal?
It is difficult to say, but start preparing your responses to the bid specification as soon as you can. You may need to obtain certain information and documents from other government agencies, which can take time. Which documents should be attached? Read the bid specification carefully to see which documents are required. The following documents are generally required as mandatory:
a) A copy of the company’s certificate of registration issued by the appropriate official agency, which in Namibia is the Companies Registration Office at the Ministry of Industrialization, Trade and SME Development and or BIPA (Business and Intellectual Property Authority.
b) Certificate of VAT registration as well as a valid original Good Standing Certificate from Inland Revenue at the Ministry of Finance. This applies to all Namibian companies. Equal or equivalent documents are required for foreign companies;
c) Original and valid Good Standing Certificate from Social Security Commission (SSC);
d) Valid (certified copy) Affirmative Action Compliance Certificate, proof from Employment Equity Commissioner that bidder is not a relevant employer, or exemption issued in terms of Section 42 of the Affirmative Action Act, 1998;
e) have a certificate indicating SME Status (for Bids reserved for SMEs).- Who should I approach if I have questions about the bids?
Questions must be submitted in writing. Each bid states the contact person and where questions should be sent. You will also find a final deadline for questions, which is usually ten days before the deadline of the bidding process expires.
- How can I find out what questions have been submitted by others?
A report detailing relevant questions, answers and clarifications for each separate procurement is published on the website.
- Does the bid invitation include all the information I need?
The questions and answers that are published on the website provide important additional information to that contained in the bid invitation, so it is important to read the information published there.
- How do I find out the outcome of a procurement process?
When NAMFISA has made a decision on who is to be awarded a contract, all the bidders are informed via e-mail. This is when you receive a notice for award decision, with a report on the basis for the decision, and, if your bid was accepted, information on who is to sign the contract.
- Can a bidder appeal the decision to award a contract by a Public Entity?
In terms of the Public Procurement Act 15 of 2015 Section 59, a bidder or supplier may, as prescribed, apply to the Review Panel for review of a decision or an action taken by the Central Procurement Board or Public Entity.
Enquiries
The Procurement Officer
procurement@namfisa.com.na
Annual Procurement Plan FY23_24 (245.90 KB)
Uploaded: May 11, 2023
This is the latest APP for financial years 2023/24